Additional Documents

You need to send additional documents in the following cases.

Title on your passport

You can include:

  • professional titles – for example, doctor, judge, minister of religion, professor, KC, or JP if you’re a magistrate
  • honours or military decorations

You’ll need to send a document or letter that gives details of the title.

Your title will be on the ‘observations’ page of your passport – it will not be part of your name, except if it’s a title of nobility, for example knight, dame or a lord.

British National Overseas (BNO)

If you’re renewing your British National Overseas (BNO) passport send the following:

  • a colour copy of both sides of your Hong Kong permanent identity card

British Protected Person passport

If you’re applying for a British Protected Person passport send the following:

  • any passports from other countries
  • a signed statement confirming you have not become a citizen of the country of your birth at any time since your old passport was issued, nor gained any other nationality since 16 August 1978

Gender change

If you’re changing the gender on your passport send 1 of the following:

  • gender recognition certificate
  • new birth or adoption certificate showing your acquired gender
  • letter from your doctor or medical consultant confirming your change of gender is likely to be permanent

To change the gender of a child on a passport send 1 of the following:

  • a signed statement from everyone with parental responsibility for the child, giving permission for the gender change
  • a court order allowing the change of gender

Old passport issued for 1 year or less

If your old passport was issued for 1 year or less because you were not able to submit all the required documents, send the following:

  • the documents you weren’t able to submit with your previous application

Change in British nationality status

If you’re changing your British nationality status in your passport to British citizen, you’ll need to send evidence of British citizenship. For example, your naturalisation or registration certificate, or parents’ documents.

Claim to British nationality based on crown or community service

If your claim to British nationality is based on your parents’ crown or community service, send the following:

  • full details of your parents’ crown or community service, with documents from the parents’ employer which supports those details

If born abroad but adopted in the UK before 1 January 1983

Send the following:

  • the child’s full adoption certificate (showing both the child’s and parents’ details)
  • evidence of adoptive parent’s claim to British nationality by providing their UK birth or adoption, naturalisation or registration certificate
  • if the adoption is a joint adoption, we need evidence of the adoptive father’s claim to British nationality.

If adopted abroad and do not have a naturalisation or registration certificate

Send the following:

  • an adoption certificate (where the Hague Convention applies the certificate should clearly state that the adoption took place under the Hague Convention under Article 17 of the Convention on Intercountry Adoption)
  • one adopter’s claim to British nationality by providing their birth certificate or naturalisation or registration certificate
  • evidence of an adopter’s habitual residence in the UK (or both adopters in the case of joint adoption). Habitual residence is their normal home, the place where they have the strongest personal connections.

Treaty Rights

Check the documents you need to provide if you’re applying under Treaty Rights.

If you were born in the Philippines, or your parents are married or divorced and have links to the Philippines

Check the documents you need to provide if you’re applying for a first UK Passport and either:

  • you were born in the Philippines
  • your parents are married or divorced and have links to the Philippines

Children born through surrogacy

Check the documents you need to provide if you were born through surrogacy.

Get help

Contact the Passport Adviceline if you aren’t sure what documents you need or if your circumstances are more complicated.